EVENT POLICY

PURPOSE

Life With A Purpose is committed to providing a respectful and safe environment for all volunteers, mentors, leaders, and employees (“Team Member/s”), Contractors, and event guests who are both Members and Non-Members (“Attendee/s”). All of the above groups will be collectively identified as “All”. (“Team Members” includes the Business’ Event Coordinator or Planner.)

This policy (“Policy”) is designed to assist individuals in the understanding of the terms of events held or hosted by Life With A Purpose (“The Business”).

 

SCOPE

This Policy serves the purpose of ensuring that all retreats, gatherings, conferences, group social meetings, worship meetings, and any other Business events (“Event/s”) can be safely enjoyed by all Attendees, Team Members, and Contractors of the Business. The Policy sets out:

• The Standards/Code of Conduct required of All, and

• The steps the Business may take to ensure the safety of All

All are expected to adhere to this Policy while attending events by the Business, and when representing the Business (where applicable).

 

GOAL AND INTENTION
The Business’s goal and intention is that all Events be:

• Free from any harassment towards LWAP Event Attendees. LWAP is committed to preventing and does not tolerate any form of harassment, violence, dishonour, disrespect,. or any other inappropriate conduct at Its Events; and

• Held in compliance with relevant Public Health Orders and directives, as well as all venue safety requirements, policies, procedures, and measures.

 

1. MINIMUM STANDARDS/CODE OF CONDUCT AT EVENTS
(a) As a condition of entry, All must agree with and comply with the standards/code of conduct set out in this Policy.

(b) All must agree to abide by the following minimum standards of conduct at all times:

(i) Demonstrate respect, courtesy, an overall good attitude toward All – be it Team Members, Attendees, contractors, or anyone part of the Business, and employees of any and all Event venues where Business events are hosted.

(ii) The Business reserves the right to remove Attendees, Team Members, or Contractors, and request that All (or any Unauthorised Person) leave any Event or Event venue for failure to meet or abide by the standards and code of conduct set out in this Policy. The Business reserves the right to take any other action deemed necessary and that is available to it under Australian Law (Queensland and any other state where Events are held) or any other rules that apply to membership or attendance at Events.

(iii) Refrain from any conduct which may reasonably be perceived or deemed as manipulative, coercive, harassing, intimidating, negative (in such a way, especially if it affects the rhythm/atmosphere of the Event, safety and well-being, and comfort of other Attendees and Team Members), overbearing, or physically, sexually, psychologically, or emotionally threatening.

(iii.a) No harm or abuse towards anyone, including Children (“Child/Children” refers to a person below the age of eighteen [18] years of age), will be tolerated – whether it be verbal, physical, mental/psychological, sexual, or manipulative in nature. The Business reserves the right to take any action deemed necessary and available to it under Australian Law (Queensland or any other relevant state), including reporting of incidents relating to this to the relevant authorities.

(iii.b) Attendees agree to demonstrate respect for all Attendees, including Children present at any Event.

 

2. EVENT REGISTRATION
(a) All Event tickets and registrations will be provided through the Business’ website. The Business will never ask for payment on any other platforms other than from www.lwap.com.au unless otherwise stated on its website or other relevant event pages/websites. Displaying proof of registration may be requested of Attendees (and Contractors, where applicable) upon arrival as a condition of entry.

(b) Unless otherwise stated, registration is mandatory and is a condition of entry to all Events. A person that wishes to attend an Event but did not register or purchase a ticket (where applicable) prior to an in-person Event may be denied entry for various reasons:

(i) Limitations with venue seating or space

(ii) Limitations regarding food provisions prepared for registered Attendees

(iii) Event and venue safety and regulations and precautions

(iv) The discretion of the Business

Entry may be granted where applicable and permissible at the discretion of the Business as long as the person agrees to abide by the standards and code of conduct stated in this Policy, as well as all venue policies, procedures, safety measures, and guidelines as directed by venue staff, along with any relevant policies of the Business.

(c) All Children attending the Event must be accompanied by an Adult (“Adult” refers to a person aged eighteen [18] and above) and must be registered prior for the Event in order to attend. Children that are brought to an Event without registration may be denied entry for failure to register, and for other reasons that may be applicable (see Clause 2b).

(d) All adults that bring a Child/Children must abide by the minimum standards set below along with the standards set in this policy:

(i) Take full responsibility of the Child/Children’s safety and well-being at all times whilst in attendance at all Events

(ii) Demonstrate the ability to monitor and manage the behaviour of the Child/Children at all times, and manage/encourage positive behaviour appropriately in such a way that the Child/Children’s behaviour and the Adult’s behaviour management methods do not affect the rhythm/atmosphere of the Event (as well as the safety and comfort of other Attendees). Any behaviour management must not be physically, sexually, psychologically, or emotionally threatening or harming in nature (see Clause 1b.iii). The Business reserves the right to make reports of violations to this directly to the relevant authorities.

(iii) Unless otherwise clearly stated on the relevant Event page, the Business does not provide childcare and will not be held liable for any incidents that occur due to the failure by the accompanying Adult to abide by the minimum standards of conduct in this Policy.

(iv) Adults may not leave their children unattended, or alone with a Volunteer or Team Member. All Team Members must abide by the policies and procedures in the Children and Under Eighteen Policy and communicate the boundaries appropriately in such cases, or seek leadership assistance where unsure.

 

HEALTH, SAFETY, ACCESSIBILITY
(a) All agree to arrive in good hygiene, good health, and properly dressed to avoid any such or related injuries or risk of harm to other Attendees, Contractors, and Team Members.

(b) The Business does not hold a food or alcohol licence and will not serve meals independently; the Business may provide light snacks and non-alcoholic beverages that are not classified as a meal in accordance with health regulations. Meals will only be made available (if mentioned on the Event page) for purchase by Attendees or as a part of your pre-paid Event ticket at licenced venues that provide meals, or through other licenced catering companies and Contractors.

(c) All must abide by the following minimum standards:

(i) Report dietary requirements for snacks where relevant and where requested. The Business is not liable where dietary allergies have not been reported and/or where the Attendee has decided to consume snacks and beverages otherwise not labelled as being acceptable to consume as per their allergies.

(ii) All may bring their own light food/meals/snacks where possible and permitted, and where the venue or Event does not restrict food to be brought in from outside

(iii) All agree to consume food, snacks, or beverages in the designated areas, and refrain from doing so in the areas where it is not permitted.

(d) Any severe allergies and medical conditions (where applicable and appropriate) must be reported to the Business prior to any Event. All must abide by the following minimum standards:

(i) Report any prescription medication (that falls under the classification of a recreational drug) to the Event Organiser, especially if Children will be in attendance at the Event.

(ii) Administer any personal medications in such a manner that there is no risk of exposing other Attendees, Contractors, and Team Members to it, and in such a manner that it is secured/enclosed and inaccessible to children (whether due to accident or carelessness) at any time.

(iii) Refrain from sharing any medication without the clear consent of the receiving Attendee, Contractor, or Team Member (e.g. Panadol), for which all Attendees involved take full responsibility for. By attending any Events hosted by the Business, All agree to not hold the Business responsible or liable for any incidents as a result of this in any way.

(e) All will not be permitted to bring or consume alcohol, use vapes or cigarettes, or any unlawful recreational substances at Events hosted by the Business. If smoking is unavoidable, All agree to do so far away from other Attendees, Contractors, and Team Members, and in the appropriate designated ‘smoking’ areas only to avoid compromising the comfort, health, safety, and well-being of All, cause disruptions to the Event, or compromise the Event venue in any way. Team Members are prohibited from smoking, drinking, using vapes, or any unlawful substances at all times whilst representing the Business.

(i) Where an Attendee, Contractor, or Team Member fails to abide by these standards, and where another Attendee, Contractor, or Team Member is affected (Adult or Child), or where the Event venue is affected or compromised in any way in such a manner that the Attendee, Contractor, Team Member or Event venue require compensation or further action to be taken for rectification, the Attendee, Contractor, or Team Member responsible will be held fully liable for all consequences and costs incurred. The Business will not be held liable in any way.

(ii) The above Clause applies to any such Attendee, Contractor, and Team Member that attends an Event with registration, and without registration or knowledge of the Event Coordinator (“Unregistered Attendee”).

(iii) Where venue staff permit an Unregistered Attendee to attend an Event hosted by the Business, without the knowledge and approval of the Business, the Unregistered Attendee will be held fully responsible and liable, along with the venue staff. The Business will not be held liable in any way.

(iv) Seek over the counter medication from the First Aid box with the permission of the Team Members.

(f) The Business will follow the policies and procedures of the event venue. All will be expected to do the same.

(g) The Business makes every effort to hold Events at venues that are accessible to people of varying abilities. Should you have a unique accessibility concern, or any question regarding the accessibility of an Event venue, you may contact the Business at hello@lwap.com.au with any enquiries.

(h) Team Members must abide by the Workplace Health and Safety Policy and Procedures at all times.

(i) Safety is the responsibility of All when attending Events hosted by the Business.

 

DIGITAL EVENTS
(a) All standards in this Policy apply to Digital Events as well. All must agree to the standards in this Policy as pertaining to both in-person and digital events.

(b) All may not copy, record, take pictures of or screenshot digital Events at any time in any way for the privacy of others.

(c) The Business may record some digital Events and will provide notice when doing so (either at the time of the Event or prior). All have the right to close/deactivate their camera for their privacy if they do not wish to be visible on the recording.

(c) The Business reserves the right to mute or remove from attendance any Attendee, Contractor, or Team Member that does not abide by the standards set in this policy.

 

REMOVAL
(a) If an Attendee, Contractor, or Team Member is removed for failure to abide by the standards set out in this Policy, they will not be eligible to receive or claim a refund or reimbursement of any kind for the event they were removed from. The Business is not liable for any suits or claims resulting for a removal due to violating this policy.

(i) Removals may only be carried out by authorised people (Team Members, venue staff [where applicable – i.e. security and venue staff as per the venue’s policies], and relevant authorities). Attendees are not to attempt removals, but are to report any violations to this policy or the law of Australia to Team Members. The Business is not liable where a removal has been attempted by an unauthorised person, which then results in harm, damage, or any negative result to property or people.

(b) If harm or damage is inflicted upon an Attendee, Team Member, Contractor, or the Event venue or their staff in any way during the removal of a person as a result of the removed person’s actions being in violation of this policy or any relevant laws (Queensland or the state in which the Event is held), the person removed or person that has caused the damage will be held fully responsible and liable for any damage to any property and persons. In such cases, the Business, the harmed person, and the Event venue reserve the right to take any action deemed reasonable against the person responsible as available under Australian Law (Queensland, or the state in which the Event is held).

(c) The Business does not condone the use of restraint, violence, or force during removal. All are not to use force, restraint, or violence during removal. The Business is not liable for any restraint, violence, or force used by the Event venue’s staff, or where the removed person injures themselves due to their or their own actions.

(i) If unavoidable restraint is used to protect another Attendee, Contractor, or Team Member, to stop the removed person from harming themselves, or in self-defence, it is to be reported immediately to the relevant authorities, and the Business will document the incident via its reporting procedures.

(ii) All incidents that have resulted in any form of violence towards or from the removed person must be documented and reported to the relevant authorities.

(iii) Team Members and Contractors are to follow the Event Safety Policy and Procedures at all times for handling such situations.

 

PRIVACY
All Event Attendee, Contractor, and Team Member information is handled in accordance with the Privacy Policy.

 

 

TECHNOLOGY, SOCIAL MEDIA, PUBLIC RELATIONS, AND MEDIA
(a) All are not to post images of other Attendees, Team Members, or Contractors’ Children on their social media pages without the express permission of the parent/s for the digital safety of the Child/ren.

(b) Only Team Members are to engage requests for interviews, or represent the Business in any way.

(c) All must not engage in any negative discussions and arguments in defense of the Business whilst giving the impression that they are speaking on behalf of the Business.

 

GRIEVANCES AND CONFLICT RESOLUTION
(a) Any conflicts should be resolved in a professional and respectful manner.

(b) All may email hello@lwap.com.au if they should have a post-event grievance to report it or seek assistance with settling it.

(c) Conflicts shall be resolves as per the Grievance Policy.

 

REPORTING AND COMMUNICATION
(a) Any Event incidents must be reported to Team Members who will then communicate it to the Event Coordinator and Business.

(b) Any post-event reports may be made by emailing hello@lwap.com.au.

(c) Team Members and Contractors must report any incidents as soon as possible, or immediately in the case of emergencies or health and safety matters.

 

CONFIDENTIALITY
(a) The Business aims to create safe spaces where people can express themselves (e.g. emotions, comments, stories, experiences, challenges, etc.) in an appropriate manner. Some Events may involve the discussion or disclosure of private matters and sensitive information by other Attendees, Team Members, or Contractors. The Business has a strong stance on confidentiality, respect, and honour, and requires that confidentiality of those sharing be maintained. The Business has a strict no gossip policy.

 

PERMISSIONS
(a) No Event Attendee is to access or operate information, systems, equipment, or property belonging to the Business at any time.

(b) Team Members must not leave any Business property, information, or systems unattended.

 

 

DEFINITIONS

Children refers to any person below the age of eighteen (18) years of age.

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Adult refers to any person aged eighteen(18) years of age and above.

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Attendee refers to all Guests, Members and Non-Members attending the Events. It includes Adults and Children.

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Unregistered Attendee refers to an Attendee that attends an Event without the knowledge or permission of the Business by secretive means or during the course of an Event where a Team Member was otherwise occupied and unable to grant permission to entry.

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Contractor refers to anyone contracted to provide services to the Business either before, during, or after the start of an Event (e.g. for repairs, catering, etc.)

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Team Member refers to a person that is directly involved with the running of the event or execution of event plans in an Employee or Volunteer capacity, as an Event Coordinator/Planner, or as per the direction of the Business.

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Employee refers to a team member that is a part of the Business under a paid contract or capacity.

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Volunteer refers to a Team Member whose involvement with the Business is voluntary and under a volunteer contract/agreement or capacity.

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Digital Event refers to any event that is held online via platforms such as Microsoft Teams, Zoom, Facebook, Instagram, Whatsapp, or any other online platform.

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Policy refers to this Events Policy.